Policies and Procedures

Core Policies

Standing Orders

Standing orders are the written rules of a local council. They are used to confirm a council’s internal organisational, administrative and procurement procedures and procedural matters for meetings.

Financial Regulations

Westfield Parish Council has agreed Financial Regulations which apply to all of its financial activities. The regulations follow the National Association of Local Councils best practice guidance.

Data Protection Policy

Westfield Parish Council has agreed Financial Regulations which apply to all of its financial activities. The regulations follow the National Association of Local Councils best practice guidance.

Code of Conduct for Members

Local authorities are required to adopt a code of conduct, setting out rules governing the behaviour of their Members and satisfies the requirements of the Localism Act 2011.

Code of Conduct for Staff

The Code sets out the standards which are expected of employees and provides a framework to promote best practice. All employees are required to observe and uphold the standards of the code.

Complaints Procedure

It remains the position that the Local Government Ombudsman has no jurisdiction over Parish, Town and Community Councils in England and Wales. This policy helps to set out the process where a complaint is made about the administration of the council or about its procedures and cannot be resolved informally.

Co-Option Policy

Local authorities are required to adopt a code of conduct, setting out rules governing the behaviour of their Members and satisfies the requirements of the Localism Act 2011.

Documentation, Communication and Information Policies

Document Retention Scheme

Westfield Parish Council needs to retain documentation for audit purposes, staff management, tax liabilities and the eventuality of legal disputes and proceedings. This scheme outlines the retention timetable.

Freedom of Information Policy

The Freedom of Information Act 2000 is intended to promote a culture of openness and accountability amongst public authorities by providing people with rights of access to the information held by them. This policy sets out the Council’s policy to comply with the Act.

Media and Communications Policy

This policy is advised by the Code of Recommended Practice on Local Authority Publicity, as issued by the Department for Communities and Local Government (DCLG). The code is statutory guidance and therefore councils must have regard to it and follow its provisions.

Personnel and Health & Safety Policies

Health and Safety Policy

The Council accepts it’s responsibilities under the Health and Safety at Work 1974 and sets these out and the relevant duties in this policy.

Membership and Officer Relationship Protocol

The purpose of this protocol is to help councillors and officers continue this relationship, and give guidance on their respective roles and expectations on their relationships with each other.

Bullying and Harassment Policy

Local authorities are required to adopt a code of conduct, setting out rules governing the behaviour of their Members and satisfies the requirements of the Localism Act 2011.

Disciplinary Policy

This policy is to help council employees improve unsatisfactory conduct and performance in their job. Wherever possible, the council will try to resolve concerns about employees’ behaviour informally.

Grievance Policy

This policy aims to encourage and maintain good relationships between the council and its employees by treating grievances seriously and resolving them as quickly as possible.

Equal Opportunities Statement

Westfield Parish Council wants to provide equal opportunities to all employees, irrespective of their gender, race, ethnic origin, disability, age, nationality, national origin, sexual orientation, religion, marital status or social class. The council opposes all forms of unlawful and unfair discrimination.

Child Protection and Vulnerable Persons Policy

Westfield Parish Council is committed to taking all reasonable precautions to safeguard the welfare of children and vulnerable persons. This policy sets out those aims.

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