The agendas for each monthly Council meeting are posted on the parish notice boards in advance of the meetings. The latest agendas and meeting reports are available on this page.
Meetings are held on the second Wednesday of each month at 7pm and are usually held in the Church Hall.
Members of the public are invited to attend any public meeting of council. The public have 15 minutes at the start of meetings to ask questions to the Council. It is requested where possible any questions are sent in writing before the meeting to enable the Clerk or Councillors to be able to answer your question in full. During covid restrictions meetings are held remotely via zoom and members of the public are request to submit their interest in attending midday before the meeting so the Clerk can ensure zoom details are sent to you.
Once the meetings have taken place minutes draft minutes are place on this page. These minutes are ratified at the next full Council meeting.
- For the monthly finance reports please click here.
- Archive agenda and minutes 2020 please click here.
- For agenda and minutes pre 2020 please click here.
Below are the papers for each monthly meeting.
- To view the dates the Parish Council are meeting this year please click here.
- For the monthly finance reports please click here.
- To see what planning items Councillors will be discussing please click here.
November 24th 2025- Full Council- To be held in the Westfield Community Hall from 7.15pm
- November 24th 2025 Full Council – Agenda
- September 14th 2025 Minutes – Draft and Unconfirmed
- Agenda Item 8.2 – Draft Consultation Documents
- Agenda Item 9 – Parish Maintenance
- Agenda Item 18.2 – Budget Monitoring Report
- Agenda Item 18.3 – Budget explanation 2026-30
September 15th 2025 – Full Council- To be held in the Westfield Community Hall from 7.15pm
- September 15th 2025 Full Council – Agenda
- July 21st 2025 Minutes
- Agenda Item 8 – Insurance quote – Zurich
- Agenda Item 9 – Parish Maintenance
- Agenda Item 10 – Projects update and overview
- Agenda Item 10.1 – Proposed biodiversity layout at Westfield Down
- Agenda Item 10.3 – Timeline for proposed assessing RDC housing sites
July 21st 2025 – Full Council- To be held in the Westfield Community Hall from 7.15pm
- July 21st 2025 Full Council – Agenda
- June 23rd 2025 Minutes
- Agenda Item 8.2 – Neighbourhood Plan
- Agenda Item 9 – Proposal for Dog Bins
- Agenda Item 10.1 – IT Policy
June 23rd 2025 – Full Council – To be held in the Westfield Community Hall from 7.15pm
May 14th 2025 – Full Council – To be held in the Westfield Community Hall from 7.15pm
- May 14th 2025 Full Council – Agenda
- March 10th 2025 Minutes
- Agenda Item 11.2 – Westfield Down Update
- Agenda Item 13 – Parish Maintenance
- Agenda Item 14.1 – Risk Management Report 2025-26
- Agenda Item 17 – Cricket Club Report
- Agenda Item 19.1 – AGAR Annual Governance Review
March 10th – Full Council – To be held in the Westfield Community Hall from 7.30pm
- March 10th Full Council – Agenda
- January 20th 2025 Minutes
- Agenda Items 9.1 – 9.4 – Project Updates
- Agenda Item 9.5 – Traffic Project Update
- Agenda Item 9.6 – Neighbourhood Plan Project Update
- Agenda Item 10.1 – Tree Report
January 20th – Full Council – To be held in the Westfield Community Hall from 7.15pm
- January 20th Full Council – Agenda
- November 13th 2024 Minutes
- Agenda Item 8.4 – Revised Financial Regulations
- Agenda Item 8.5 – Proposed Budget Timeline
- Agenda Item 9 – Baldslow Down Noticeboard
- Agenda Item 12.1 – Westfield Down Footpaths and Gates
- Final version 2025-26 Budget
November 13th – Full Council – To be held in the Church Hall from 7pm
- November 16th 2024 – Agenda
- October 11th 2024 Minutes
- Agenda Item 8 – Grass Cutting
- Draft 2025-26 Budget
October 16th – Full Council – To be held in Westfield Community Hall from 7pm
September 11th – Full Council – To be held in Westfield Community Hall from 7pm
- September 11th 2024 – Agenda
- July 10th 2024 Minutes
- Agenda Item 9 – Westfield Down Letter
- Agenda Item 10 – Project Update
July 10th – Full Council – To be held in the Church Hall PLEASE NOTE a public meeting will start at 6pm
May 15th 2024 – Full Council – To be held in Westfield Community Hall
- May 15th 2024 – Agenda
- April 17th 2024 – Minutes
- Agenda Item 10 – Rother Draft Local Plan
- Agenda Item 12 – Proposed meeting schedule 2025
- Agenda Item 14 – Reviewed Media and Communications Policy
- Agenda Item 15.1 – Asset and Risk Register
- Agenda Item 15.2 – Risk Management Document
- Agenda Item 21.1 – Internal Auditor’s AGAR sign off
- Agenda Item 21.1 – Internal Auditor’s Report
- Agenda Item 21.4 – The AGAR figures for External Auditor
April 17th 2024 – Full Council – To be held in Westfield Community Hall
March 13th 2024 – Full Council
February 21st 2024 – Full Council
- February 21st 2024 – Agenda
- Agenda Item 8 – Annual Parish Assembly
- Agenda Item 9.1 – Westfield Down Project Update
- Agenda Item 9.2 – Traffic Project Update
- Agenda Item 10.1 – Open Spaces Consultation
- Agenda Item 11.1 – Proposed Grant Awarding Policy
- Agenda Item 11.2 – Proposed Vexatious Complaints Policy
- January 17th 2024 – Minutes
January 17th 2024 – Full Council Meeting
- January 17th 2024 – Agenda
- Agenda Item 9.2 – Westfield Down Project
- Agenda Item 11 – Proposed Works
- Agenda Item 17 – Final budget paper
- November 2023 Minutes
November 8th 2023 – Full Council Meeting
October 18th 2023 – Full Council Meeting
September 13th 2023 – Full Council Meeting
- September 13th 2023 – Agenda
- July 12th 2023 Minutes
- Agenda Item 10.1 – Proposal for WD car park
- Agenda Item 10.2 – Proposal for WD footpaths, fencing and planting
- Agenda Item 12.1 – Westfield Cricket Club pavilion proposal – Link to original planning permission and relevant documents
- Agenda Item 12.2 – WPC letter of support for WCC
July 12th 2023 – Full Council Meeting
- July 12th 2023 Agenda
- June 14th 2023 Minutes
- Agenda Item 8 – Broadband Update
- Agenda Item 9 – Open Community Spaces
June 14th 2023 – Full Council Meeting
- June 14th 2023 Agenda
- May 10th 2023 Minutes
- Agenda Item 7.1 – Original Preliminary Environment Assessment – Cottage Lane planning application RR/2022/1118/P
- Agenda Item 8 – Football Club Update
- Agenda Item 9 – Traffic Engineer Brief – Update
- Agenda Item 15.1 – CCTV Policy – draft
- Agenda Item 15.6 – Civility and Respect
- Agenda Item 19.2 – Internal Auditor’s Report
May 10th 2023 – Full Council Annual Meeting
March 8th 2023 – Full Council Meeting
February 8th 2023 – Full Council Meeting
January 11th 2023 – Full Council Meeting
December 14th 2022 – Full Council Meeting – CANCELLED
November 9th 2022 – Full Council Meeting
- November 9th 2022 Agenda
- October 2022 Minutes
- Agenda Item 9 – Brief for Traffic Engineer
- Agenda Item 10 – Parish Maintenance
- Agenda Item 12 – Youth Investment Fund
October 12th 2022 – Full Council Meeting
- October 12th 2022 Agenda
- July 13th 2022 Minutes
- Agenda Item 8.2 – Meeting with WPC and WFC
- Agenda Item 9 – Parish Maintenance Items
- Click here to see the planning items being discussed on the evening
July 13th 2022 – Full Council Meeting
June 22nd 2022 – Full Council Meeting
May 11th 2022 – Full Council Meeting
March 9th 2022 – Full Council Meeting
- March 9th 2022 Agenda
- February 2022 Minutes
- Agenda Item 8.1 – Environmental Update and Proposal for the Westfield Down site
- Agenda Item 10.1 & 10.2 – Asset and Risk Register
- Agenda Item 10.3 – 2022/23 Risk Management Plan
- Agenda Item 13.1 – Proposed Tree Policy
- Agenda Item 13.3 – Brick Shelter Options
February 9th 2022 – Full Council Meeting
December 23rd 2021 – Extraordinary General Meeting
December 8th 2021 – Full Council Meeting – CANCELLED
Please note that due to the high levels of covid within the parish the Council have decided to not hold the December meeting. The next Full Council will be held on the 12th January 2022.
November 10th 2021 – Full Council Meeting
- November 10th 2021 Agenda
- September 9th Minutes
- Please click here to view planning items
- Agenda Item 9.1 Document Retention Scheme Policy
- Agenda Item 9.2 Freedom of Information Policy
- Agenda Item 9.3 Health and Safety Policy
- Agenda Item 10.1 Work on Trees
October 13th 2021 – Full Council Meeting
- The October meeting was cancelled due to the Clerk needing to Self Isolate
September 8th 2021 – Full Council Meeting
- September 8th 2021 Agenda
- July 14th Minutes
- Agenda Item 13 – Correspondence Report
- Agenda Item 14 – Planning Applications
July 14th 2021 – Full Council Meeting
- July 14th 2021 Agenda
- June 30th 2021 Minutes
- Agenda Item 7.2 – Proposed Football Pitch Specification
- Agenda Item 7.3 – Update on Environmental Matters
- Agenda Item 13 – Planning Applications
- Correspondence Report
June 30th 2021 – Full Council Meeting
- June 30th 2021 Agenda
- 05/05/2021 Minutes
- Agenda Item 8 – Fencing at the Cricket Ground
- Agenda Item 11 – Westfield Down Update
- Agenda Item 11.3 – WD Environmental Matters
- Agenda Item 11.4 – WD Working Groups
- Agenda Item 16 – Planning Applications
- Correspondence Report
May 5th 2021 – Full Council Meeting
April 14th 2021 – Full Council Meeting
March 10th 2021 – Full Council Meeting
- March 10th 2021 Agenda
- March 10th 2021Minutes
- Agenda Item 7 – RDC Corporate Strategy Summary
- Agenda Item 13 – Reports from local sports teams
- Agenda Item 14 – Correspondence report
- Agenda Item 15 – Planning Applications received
March 2nd 2021 – Extraordinary General Meeting
February 10th 2021 – Full Council Meeting
- February 10th 2021 Agenda
- February 10th 2021 Minutes
- Agenda Item 7 – Cricket Ground Report
- Agenda Item 8.1 – Tree Report
- February 2021 Correspondence
- Planning Applications up to 09/02/2021
Westfield Parish Council 